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Top 10 Tips for Top-Notch Call Center Service
Top 10 Tips for Top-Notch Call Center Service

By Jennifer LeClaire
December 19, 2013 7:07AM

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One of the most frustrating experiences for customers is to explain their problem in great detail, come close to a resolution and then suddenly get disconnected before the deal is sealed. At the beginning of the call, always ask for a number so you can call the customer back if disconnected. Most contact centers don't do this, but all of them should.
 



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6. Offer the Ability to Call Back

One of the most frustrating experiences for customers is to explain their problem in great detail, come super close to a resolution and then suddenly get disconnected before the deal is sealed. At the beginning of the call, always ask for a number so you can call the customer back if disconnected. Most call centers don't do this, but all of them should.

7. Make Every Call Your Best Call

Remember that even though the current call might be your 100th call of the day, it's probably that caller's first call of the day to your company and it's the one they'll remember. So, again, put on that smile and give every customer your best effort. It really will pay off in the end.

8. Take a Breather

Breaks are always a good idea, and that's never more true than during the holidays and other peak seasons. Let's face it, manning the phones can wear out even the most experienced reps. Managers need to schedule frequent rest and stretch breaks. And, of course, keep eyes and ears out for reps who may need a bit more time to regroup on the most hectic days.

9. Always Offer an Upsell

Fast food businesses know the benefit of always offering a bit more (would you like fries and a drink with your burger?) Amazon and many other e-commerce sites have also mastered the art of offering companion products. Knowing how to offer companion products, extended warranties, and the like can easily boost sales -- especially when offered in a helpful, no-pressure way.

10. Skip the Survey

Yes, surveys at the end of sales and service calls are all the rage. But, they're getting to be a bit much. If company management feels you absolutely have to have a survey at the end of the call, be sure it's easy for customers to opt out.

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Tell Us What You Think
Comment:

Name:

RRRR:

Posted: 2014-02-25 @ 1:16am PT
Great advice! specially #6 and also #1

SSR:

Posted: 2013-12-19 @ 10:05am PT
Great advice. Each of our reps have a "Service with a Smile" mirror mounted right above their screen. Smiling on the phone really does make a difference.

Steph S:

Posted: 2013-12-19 @ 9:55am PT
Yes, skip the survey. Not just for call centers, but in stores too. I am so tired of every sales clerk and restaurant waiter explaining to me to go online and rate their service and be eligible for blah blah blah blah. Please, just take my payment, say thanks for shopping with us, and let me go on my way.

Jenna:

Posted: 2013-12-19 @ 9:41am PT
I love #6 -- reps actually calling back the customer if disconnected. It's so rare that contact-center reps offer to do that and SO often that I've been disconnected in the middle of a call… usually after lengthy and complicated discussions. Having to start over again can be so aggravating.



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